100% HIPAA Compliant

HIPAA Compliant Patient Data Migration with Zero Violations

Migrate patient data with complete HIPAA compliance. Automated PHI encryption, comprehensive audit trails, BAA coverage, and AI-powered security controls ensure zero data breaches and full regulatory compliance.

HIPAA Violation Penalties

Non-compliant patient data migration can result in severe penalties

$100-$50K
Per Violation
Tier 1-4 Penalties
$1.5M
Annual Maximum
Per Violation Type
$50M+
Data Breach Costs
Average Healthcare Breach
10 Years
Criminal Penalties
Willful Violations

Complete HIPAA Compliance Coverage

Administrative Safeguards

  • Risk Assessment & Management
    Automated risk analysis of PHI exposure during migration
  • Workforce Training & Authorization
    Role-based access controls with audit logging
  • Business Associate Agreements (BAA)
    Full BAA coverage with liability protection
  • Contingency Planning
    Automated backup and disaster recovery for PHI

Physical Safeguards

  • Facility Access Controls
    SOC 2 Type II certified data centers with 24/7 monitoring
  • Workstation Security
    Encrypted connections, automatic session timeouts
  • Device & Media Controls
    Secure data disposal with cryptographic erasure
  • Data Center Redundancy
    Multi-region replication for PHI availability

Technical Safeguards

  • Access Controls
    Unique user IDs, automatic logoff, encryption keys
  • Audit Controls
    Immutable audit logs of all PHI access and modifications
  • Integrity Controls
    Cryptographic checksums prevent PHI tampering
  • Transmission Security
    TLS 1.3 encryption for all PHI in transit

Privacy Rule Compliance

  • Minimum Necessary Standard
    AI identifies and migrates only required PHI fields
  • Patient Rights Protection
    Maintain access, amendment, and accounting rights
  • De-identification Options
    Automated PHI de-identification for non-production
  • Breach Notification
    Automated breach detection and notification workflows

Multi-Layer PHI Encryption

1

Encryption at Rest (AES-256)

All PHI is encrypted at rest using AES-256 encryption with FIPS 140-2 validated cryptographic modules. Encryption keys are managed through AWS KMS or Azure Key Vault with automatic key rotation every 90 days. Database-level encryption ensures PHI is protected even if storage media is compromised.

2

Encryption in Transit (TLS 1.3)

All PHI transmission uses TLS 1.3 with perfect forward secrecy. End-to-end encryption ensures PHI cannot be intercepted during migration. Certificate pinning prevents man-in-the-middle attacks. VPN tunnels provide additional security layer for sensitive migrations.

3

Field-Level Encryption

Sensitive PHI fields (SSN, medical record numbers, payment info) receive additional field-level encryption. AI automatically identifies sensitive fields requiring extra protection. Tokenization replaces sensitive data with non-sensitive equivalents for non-production environments.

4

Key Management & Access Control

Encryption keys are stored separately from encrypted data with role-based access controls. Multi-factor authentication required for key access. Hardware security modules (HSMs) protect master keys. Automated key rotation and audit logging ensure continuous security compliance.

Comprehensive Audit Trail

Every PHI access and modification is logged with immutable audit trails that satisfy HIPAA requirements:

Audit Log Contents

  • User ID and authentication method
  • Date, time, and timezone of access
  • PHI records accessed or modified
  • Action performed (read, write, delete)
  • Source IP address and location
  • Before and after values for changes

Audit Capabilities

  • Immutable logs (tamper-proof)
  • 6-year retention (HIPAA requirement)
  • Real-time anomaly detection
  • Automated compliance reports
  • Searchable audit interface
  • Export for auditor review

People Also Ask

Do you provide a Business Associate Agreement (BAA)?

Yes. We provide a comprehensive Business Associate Agreement (BAA) that covers all HIPAA requirements. The BAA includes liability protection, breach notification procedures, and compliance obligations. We maintain our own HIPAA compliance program and undergo regular third-party audits to ensure continuous compliance.

How do you handle PHI during migration?

PHI is encrypted end-to-end during migration using AES-256 encryption at rest and TLS 1.3 in transit. AI automatically identifies PHI fields and applies appropriate security controls. All PHI access is logged with immutable audit trails. Data is never stored on intermediate systems and is transmitted directly from source to target through encrypted channels.

Can you migrate data from Epic, Cerner, or other EHR systems?

Yes. We support all major EHR systems including Epic, Cerner, Meditech, Allscripts, and custom systems. AI handles HL7, FHIR, and proprietary data formats automatically. We maintain HIPAA compliance regardless of source or target system. Our platform has successfully migrated millions of patient records while maintaining zero HIPAA violations.

What happens if there's a data breach during migration?

Our multi-layer security architecture makes breaches extremely unlikely. However, we maintain comprehensive breach response procedures including immediate notification (within 60 days as required by HIPAA), forensic investigation, affected individual notification, and regulatory reporting. Our BAA includes liability coverage and we maintain cyber insurance. To date, we have maintained zero breaches across all migrations.

How long do you retain audit logs?

We retain audit logs for 6 years as required by HIPAA regulations. Logs are stored in immutable, tamper-proof storage with encryption and access controls. You can access audit logs at any time through our secure portal or export them for auditor review. Logs include all PHI access, modifications, and system events with complete traceability for compliance verification.